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Charging and Remissions Policy

Aim


Under the charging provisions set out in legislation, governing bodies and local authorities may choose to charge for certain defined activities. The aim of this policy is to set out what charges will be levied for school activities, what remissions will be implemented and the circumstances under which voluntary contributions will requested from parents. Guidance is based on the Education Act 1996: Sections 449 – 462.

 

Responsibilities


The Governing Body of the School is responsible for determining the content of the policy and the Headteacher for implementation. Any determinations with respect to individual parents will be considered jointly by the Headteacher and/or the School Business Manager and Governing Body.

 

Definitions


Community Facilities – activities which the governors do not feel is of direct educational benefit to students at the school.
Extended school provision – provision of activities outside the standard school day where it is optional as to whether the student attends.
External Lettings – letting to an organisation other than the school.
Remission – where a charge is not payable, either in full or in part.

 

Prohibition of Charges


The Governing Body of the School recognises that the legislation prohibits charges for the following:

 

  • an admission application;
  • education provided during school hours (including the supply of any materials, books, instruments or other equipment);
  • education provided outside school hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of religious education;
  • tuition for pupils learning to play musical instruments if the tuition is required as part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of religious education;
  • entry for a prescribed public examination, if the pupil has been prepared for it at the school;
  • examination re-sit(s) if the pupil is being prepared for the re-sit(s) at the school;
  • education provided on any visit that takes place during school hours;
  • education provided on any visit that takes place outside school hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of religious education;
  • supply teachers to cover for those teachers who are absent from school accompanying pupils on such a visit.
  • transport provided in connection with such a visit.
  • transporting registered pupils to or from the school premises, where the local education authority has a statutory obligation to provide transport;
  • transporting registered pupils to other premises where the Governing Body or local education authority has arranged for pupils to be educated;
  • transport that enables a pupil to meet an examination requirement when he has been prepared for that examination at the school; and

 

Charges

 


The Governing Body has determined that charges may apply for the following:

 

  • Education provided outside of school time (extra-curricular activities and school clubs) that is not part of the National Curriculum, part of the syllabus for a prescribed public examination that the pupil is being prepared for at the school or part of religious education. Participation in any optional extra-activity will be on the basis of parental choice and a willingness to meet the charges. Parental agreement is therefore a necessary pre-requisite for the provision of an optional extra where charges will be made.
  • Board and lodging for a pupil on a residential visit (not to exceed actual cost);
  • An examination entry fee may be charged to parents if, the examination is on the set list but the pupil was not prepared for it at the school, the examination is not on the set list but the school arranges for the pupil to take it, and if a pupil fails, without good reason, to meet any examination requirement for a syllabus, where the Governing Body or LA originally paid or agreed  to pay the entry fee;
  • Any materials, books, instruments, or equipment, where the child’s parent wishes him/her to own them.
  • Any other education, transport or examination fee unless charges are specifically prohibited;
  • Breakages and replacements as a result of damages caused wilfully or negligently by pupils;
  • External letting of the school premises or grounds;
  • Any extended school care activities;
  • Materials or ingredients where the students wish to have the finished product.
  • Cost of transport to take part in work experience.

 

 

In the annual review of these charges, consideration will always be given to:  

 

  • The proportion of the costs recovered where a charge is to be made;
  • Whether any remission is to extend beyond the statutory minimum;
  • Whether or not special consideration is to be given to hardship cases not contained within the remissions and how this is to be determined;
  • Arrangements for education where the parents fail to pay the charge being levied by the school;
  • The level of support from the school budget where the level of voluntary contributions is insufficient to fund the visit or journey;
  • Ensuring any charge for a student activity should not exceed the actual cost (where further funds need to be raised to help in hardship cases, this must be voluntary);
  • Charges for lettings; the charge should at least cover the cost, including services (heat & light), staffing (security, caretaking & cleaning), administration and wear and tear.

 

Remissions


Board and Lodging
Students whose parents are in receipt of the following benefits will, in addition to having a free school lunch entitlement, also be entitled to the remission of charges for board and lodging costs for residential school visits which form part of the National Curriculum or part of the syllabus for a prescribed public examination that the pupil is being prepared for. These benefits include:

 

  • Income Support (IS).
  • Income Based Jobseekers Allowance (IBJSA).
  • Support under part VI of the Immigration and Asylum Act 1999.
  • Child Tax Credit, provided that Working Tax Credit is not also received and the family’s income (as assessed by Her Majesty’s Revenue and Customs) does not exceed the statutory limits.
  • The guarantee element of State Pension Credit.
  • An income related employment and support allowance that was introduced on 27 October 2008.

 

Voluntary Contribution
At All Saints Catholic College, we invite parents to make voluntary contributions (either in cash or in kind) to make school funds go further. These contributions in no way represent a charge. However, if an activity cannot take place without some help from parents, then this is explained in a letter to parents sent out during the planning stage. No student will be left out of an activity because his/her parents cannot or will not make a contribution of any kind.
Contributions must, however, be genuinely voluntary i.e.

 

  • A parent is under no obligation to pay;
  • No student will be left out of the activity because his/her parents cannot or will not make a contribution of any kind; and
  • Registered students at the school will not be treated differently according to whether or not their parents have made any contribution in response to the request.

 

There is no limit on the level of voluntary contribution which parents or others can make to school activities, nor is any restriction placed upon the use which can be made of such contributions.
The costs of any optional extras undertaken by any students whose parents / carers are unable to pay may not be included in the charge to other students but must be funded through the delegated budget, school fund or other fundraising.
The responsibility for determining the level of voluntary contribution is delegated to the Headteacher.